How Do I Export Lotus Notes Database to Outlook?

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Lotus Notes is a popular email program but not used by many users. Usually, users want an application that is easy and reliable to access such as MS Outlook. The MS Outlook is always been an ultimate email client. It is easy to handle, gained heart of the users through friendly interface, and always provides enhanced data management and improved security options. Therefore, a point comes when a user gets frustrated with complex issues occurring in IBM Notes and finding a solution for how do I export Lotus Notes database to Outlook. So, let us check some techniques discussed in the further section that can help to carry out the desired process.

Multiple Ways for How Do I Export Lotus Notes Database to Outlook

Many techniques available can solve the issue of user query “how do I export Lotus Notes database to Outlook”. One is manual method that is free to use and another one is third party professional NSF to PST Converter Tool which is cost-effective and reliable. Let us start first with the manual procedure and then move to direct method for exporting Lotus Notes database folders into Microsoft Outlook.

Manual Method to Import NSF File to Outlook PST

The manual technique is categorised into two steps:

  • First, NSF to CSV Migration
  • Import Migrated CSV to Outlook

Step 1. NSF to CSV Migration

Follow the steps listed to migrate NSF database into CSV:

  1. Run Lotus Notes email client.
  2. Navigate to Mail, select File appearing in Menu bar and hit Export. 
  3. From Export Wizard, select desired file type for NSF migration.
  4. Select Tabular Text/Structured Text (supported by MS Outlook).
  5. Press Continue button to proceed and hit Export.
  6. The process will start and now NSF file data successfully migrated to CSV.

Step 2. Import CSV to Outlook

After retrieving NSF data into CSV, now let us check how to import CSV to Outlook:

  1. Open Outlook email client. 
  2. Navigate to File, click Open & Export option and choose Import/Export.
  3. Now, Import & Export Wizard appears, select Import from another program or file. Press Next.
  4. Import a File dialogue box display, select option Comma Separated Values and hit Next.
  5. Press Browse button and select CSV file.
  6. From the options appearing, choose desired option and click Next.
  7. Select Outlook folder where you want to save exported data, click Next and then hit Finish button.

The method can be implemented, but there are some challenges that a user can face when performing the process manually.

Challenges Occur in Manual Method

There are lot of drawbacks associated with manual process. Some of them mentioned below:

  • It is a complex process as it can migrate single NSF file at a time.
  • A huge amount of mail files are missed that lead to data loss during the process.
  • Method is not viable when extracting password-protected mails from NSF.
  • Set of complicated and time-consuming steps can be difficult for non-technical users to perform migration process.
  • Inappropriate implementation of steps can cause NSF file corruption issue. 

Use CubexSoft NSF to PST Converter Tool to Bulk Convert NSF File to PST

After knowing the shortcomings of the manual procedure, one can opt third party reliable and secure Lotus Notes Converter that can help to solve the issue of “how do I export Lotus Notes database to Outlook”? The application capable to export entire Lotus Notes database items such as emails, calendar, contacts, notes, tasks etc. into Outlook. The data integrity and folder structure remain intact and accurate during the process. Follow the step-by-step process of the tool and check how to perform the process:

  1. Download, run and open NSF to PST conversion utility on the system.
  2. Hit Select File(s) button, click on either Select File/Select Folder button to load NSF file.
  3. Software scan NSF file and load associated items on left pane. 
  4. Click on required folder to view related file data in Preview window. 
  5. Go to Export button and select PST saving option from the list appearing.
  6. Set sub-options to save PST file in an advance way i.e. Split PST, Filters, Email Address Translation and more.
  7. Finally, press Export button to start the process. 
  8. Once the process completes, a message will appear “Conversion Completed Successfully”. Click OK to exit. 

Download the free demo version of the software that allows to export first 20 files per NSF folder to PST free of cost. With the help of freeware edition of the application facilitate to analyse and understand the software processing of the application before purchasing the license key of the tool. The free demo can also be used to check the process for Lotus Notes to Office 365, Exchange, Gmail, G Suite and more. 

Guest article written by: I am Maria Hirthe, working as a Senior Technical Analyst in CubexSoft Tools Pvt. Ltd. Reading and writing new technical blogs is my passion and I look forward to share new ideas with others.