If you use Office 365, you may be familiar with the Online Archive feature, which allows you to free up space in your Home Inbox by moving unneeded emails to your Home Inbox archives. Users using Office 365 can easily access their online archives via MS Outlook (latest versions only).
With a Microsoft 365/Office 365 subscription, the user benefits from hard drive space (50 GB or 100 GB depending on the Office 365 subscription plan) for mailboxes, sufficient to store many emails. Users can also move unnecessary emails to the archive mailbox to save space in their mailbox.
However, if you use Office 365 in Outlook, you can save mailbox items to PST files on your local system using Outlook Archiving (as opposed to Outlook Online Archiving. Office 365). However, sometimes users move archive PST files to Office 365 inbox. Learn how to move an archive mailbox to the Office 365 inbox.
Find Archive Folder Path
You can move an archive PST file to your inbox using MS Outlook. To find the PST archive file on your system, follow these steps:
- Open your Microsoft Outlook email client & check the folders.
- If you are using Outlook 2013, 2016, or 2019, select the Home tab.
- The Mailbox Archive folder appears under other folder entries such as Inbox, Sent Items, and Drafts.
- Right-click on the archive folder and check whether the data file properties are available or not to determine whether it is a PST file.
To determine the location in the system, click Advanced. The location of the PST file is displayed in the File Name section.
How to Move an Archive Folder to Your Office 365 Inbox
Once you know the location of your archive PST file, you can quickly move it to your inbox using the Import/Export feature in MS Outlook. Make sure your Office 365 account is set up when importing PST archive files into MS Outlook, then follow the steps below to learn more.
Note: The steps to import a PST file into MS Outlook are similar in Outlook 2013, 2016, and 2019. However, they are slightly different in Outlook 2007 and 2010.
Here we will discuss how to import a PST file into Outlook 2016.
- Open your Outlook app and go to the “File” tab.
- From the side menu, select Open & Click “Export” and then “Import/Export.”
- From Import/Export Wizard, choose “Import from another program file” and hit “Next.”
- In the File Import Wizard, select Outlook Data File and click Next.
- In the next step, click “Browse” to select the PST archive file and click “Next”.
- If you now want to copy all messages from your archive mailbox to Office 365, leave the settings unchanged and click Done.
- If you want to move specific folders from the archive, select specific folders and apply specific filters to them. Then click Done to move the folders to your Office 365 inbox.
- The messages or folders appear in your inbox. Office 365 is coming.
Easiest way to transfer archive mailboxes to Office 365
Moving it back manually is annoying and frustrating for non-tech users. You need to get a PST of the archive mailbox, turn off archiving for that user, and then import it to the office 365. There’s no under-the-hood way to consolidate it back into one spot. If you have difficulty manually transferring PST files stored in Office 365, use the GainTools Cloud Importer. This software is specifically designed to import PST files into Office 365.
Conclusion
Archiving in Office 365 allows users to save space in their inboxes. However, if you use Office 365 in Outlook, you can save mailbox data to PST files on your local system. However, in some situations, users may need these PST files in their Office 365 inbox. After trying all the manual approaches, it is obvious that using GainTools Cloud Importer provides an efficient and secure solution to this task. This tool allows Office 365 customers to transfer an unlimited number of PST files without interruption. Although data accuracy is maintained throughout the migration process. Thanks to the simple interface, users can easily understand the tool and quickly complete a smooth import process. Additionally, 24/7 technical support is available to help those in need.