Summary: If you have MSG files and want to convert MSG to PDF then, this article is beneficial for you. One common reason for converting MSG files to PDF is commonly used by Microsoft Outlook, to PDF, which offers greater compatibility and portability. In this article, we will discuss the best method of converting MSG files and also understand the advantages of PDF over MSG files.
Difference Between MSG File and PDF
- MSG files are email message files created by Microsoft Outlook, containing email content such as text, attachments, and formatting. On the other hand, PDF( Portable Document Format) files are adaptable document formats developed by Adobe. It is designed to maintain the layout and formatting of documents across different platforms and devices.
- They are specific to email communication and are often used for archiving or migrating email. On the other hand, PDF files are widely used for multiple types of documents like reports, forms, ebooks, and more.
- Users can not edit MSG files but PDF files can be edited to some extent using PDF editing software.
- MSG files are less compatible with other email clients and document-viewing applications but PDF files are commonly accessible and compatible across different platforms, operating systems, and devices.
- And, MSG files themselves may not have security features but PDF files offer advanced security options such as password protection and digital signatures.
As you can see the difference between MSG files and PDF. These differences make PDF files a preferred choice over MSG files and it is a practical choice to convert MSG to PDF file format for better compatibility and accessibility.
Best Methods to Convert Outlook Messages to PDF
We have two manual methods and one professional method for converting MSG files to PDF. Follow them respectively for a better conversion process of MSG files.
Method 1: Convert MSG to PDF Using Outlook and Word
Follow these steps for the MSG to Adobe PDF conversion:
- To start, choose the MSG files and Open them in Microsoft Outlook or by selecting any email within Outlook.
- After that, navigate to the File menu of Microsoft Outlook and select Save As Option Menu.
- Now, save the file at your desired location .html format.
- Go to the saved file location, right-click the .html formatted file, and open it with MS Word.
- After that, navigate to the File menu of MS Word and choose the Save option.
- Then, pick the .pdf format to save the file into PDF format.
- Finally, your Outlook messages are saved in PDF format.
Method 2: Convert MSG File to PDF Using the Print Option
Using the print option enables the users to save PDF files within MS Outlook. Follow these stapes respectively;
- Firstly, open MSG files and right-click on them.
- After. select the Open with option and choose Outlook.
- Now, you will find that your file opened in the MS Outlook application.
- After that, navigate to the File and choose the Print option.
- Click on the Print option.
- Now, you can choose Microsoft Print to PDF, and click on the Print option.
- Choose the desired saving location and click Save.
- Finally, your Outlook message is converted into PDF.
Major Drawbacks of Manual Method
- As you can see the manual conversion requires opening each MSG file individually and then saving or printing it as a PDF, which can be a time-consuming process, especially for a large number of files.
- Human error is a significant risk when manually converting files.
- Using the manual method users can not convert multiple MSG files at once and also with attachments.
To overcome these drawbacks of the manual method, you can try a professional tool for converting your MSG files into PDF.
Method 3: How do I convert a .msg File to a Document? Professional Solution
The DRS MSG Converter Tool is the most trustworthy and perfect solution for converting MSG files to PDF with attachments. This tool simplifies your workflow, saving time and effort. Apart from PDF, users can also import MSG to Outlook PST, MBOX, EML, DOC, DOCX, and more. Additionally, it has some key features like convert MSG files to PDF with attachments separately, Bulk conversion of MSG files, and a simple and smooth GUI. Moreover, MSG File Converter also offers a demo version to check the compatibility of this tool. Follow these steps to convert Outlook messages to PDF:
- Download and install the MSG Converter Tool.
- Now, click on the Select File button to add MSG files.
- After that, select and preview the MSG Files and Click Next.
- Opt for saving a file as PDF from the drop-down list.
- Now, click on the Convert option.
- After completing the conversion process of MSG to PDF you can save the output file at the desired saving location.
Conclusion
In this article, we have discussed the best approaches to convert MSG to PDF in detail and it depends on you which method is suitable for you. If you are not a tech expert then I would suggest going with the professional method as it is easy to use and provides precise results with zero data loss.