How to Convert OST to PDF Files

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Summary: Microsoft Office 365 relies on OST and PST file formats to store its data. But OST files can be tricky because they often get corrupted or just don’t work well with other systems. This often leads users to convert OST to PDF for enhanced data security and accessibility across various platforms. While multiple conversion methods exist, selecting a reliable one is crucial. To help you navigate this, we’ll discuss both a manual approach and a professional SysInfo OST to PST Converter, comparing them to simplify your decision.

Reasons to Change OST Files into PDF

  • PDF files allow you to open these files on any device, even without Outlook installed.
  • Converting OST files to PDF is perfect for long-term data archiving and future reference.
  • PDF files are smaller in size, making them simple to transfer and carry across different locations.
  • Unlike Outlook files, you can open and view PDF files without an internet connection.
  • PDFs offer security features to protect your data from unauthorized access.
  • Documents converted to PDF retain their original formatting and layout, ensuring a consistent appearance across all devices, and content is easily extractable.

Manual Method to Convert OST to PDF Files

Here, we discuss the manual approach to saving OST to PDF Files. And finally, opt for the Professional method.

Method 1: Export OST File Emails to PDF by Using Outlook Feature

  1. Run Microsoft Outlook and open the desired email.
  2. Next, click the “File” tab in the top-left corner, then select “Print” from the sidebar.
  3. Next, from the Printer dropdown menu, choose Microsoft Print to PDF. This will let you save your email as a PDF file.
  4. After that, make sure that you choose the right print options.
  5. Then, Outlook will ask you where on your computer you want to save the PDF file.
  6. Finally, choose a location to save the PDF and provide a filename, then tap Save.

Method 2: By Using MS Word to Convert OST to PDF Files

  1. First, launch MS Outlook.
  2. Then, select the OST file and click File > Save As..
  3. Next, expand the “Save as type” dropdown and choose HTML.
  4. After that, save your file to your preferred location and click Save.
  5. Then, go to the location where you saved the OST file. 
  6. Now, right-click on the HTML file >> open it in Microsoft Word. 
  7. Later, click File from the top bar >> Save as.
  8. Next, choose where to save your new PDF file. 
  9. Finally, select PDF (*.pdf) from the Save as Type drop-down menu. Click Save.

Limitations of Manual Methods

  • These manual methods save only the email’s content as a PDF.
  • Attachments are not automatically saved with the PDF. For this, you have to download them separately.
  • The manual methods aren’t ideal for large email datasets, as they’re time-consuming.
  • It doesn’t efficiently handle bulk conversions.

Ultimate Solution to Convert OST to PDF Files

The OST to PST Conversion Tool is the best utility to change OST to PDF Files easily. With this software, users can easily select single or multiple OST files to perform the conversion. This tool converts your OST files to several common formats like PST, MBOX, EML, EMLX, HTML, CSV, and MHTML. Beyond conversion, this tool also supports direct migration of OST emails to Gmail, Office 365, G Suite, and various other email platforms. It runs seamlessly on all Windows OS versions.

Steps to Follow to Convert OST Files to PDF

  1. Get and install the Sysinfo OST to PST Converter.
  2. Then, choose Single File/Multiple Files or Select Folder. Tap Next.
  3. After that, select the OST files you want to convert
  4. Now, after selecting OST files in the software, tap Next.
  5. Next, select the folder from the tree structure and click Next.
  6. Now, pick PDF from the Saves/Backup/Migrate As list.
  7. Then, use the built-in features according to your needs.
  8. Simply click Convert to save OST files to PDF format.

Conclusion

This blog explores the advantages of converting OST to PDF, such as preventing unauthorized access, enabling editing, and maintaining formatting. We’ve also detailed reliable methods to convert OST to PDF files. For a few OST files, the manual approach works well. However, to convert multiple OST files to PDF simultaneously while preserving their original hierarchical structure and data integrity, the professional OST to PST converter is the best option.