The Essentials of Data Management and Security in Your Company

by Guest Author on August 8, 2011

in Articles, Guest Posts, Security

Data-management is more important than ever. Every company is relying on more data all the time. Many managers will find the need for data storage becomes exponential as their company grows. We need to keep a record of everything that has happened, and we need to maintain current data in the case of disaster and loss. Offsite backup services are the preferred means. Online and offsite backup services are gaining in popularity for those companies who do not have a large volume of data to store. However, tape is still the most effective medium for the storage and management of very large volumes of material. Each company will need a set of procedures and policies on how to manage and maintain data. In this article, we look at the essential elements of a tape and data-management policy inside your company.

Professional Supplier.

Professional providers should make up the bulk of any strategy. They have the experience with data-management systems, procedures and policies. Most providers will have data management and retrieval plans for you to select from, and they will be able to offer optional services to suit your company’s needs. They will set the timing for backup, and they should have 24-hour data retrieval practices. Their location will probably be unknown to the general public, and only direct customers will be allowed to view some of their premises. Your data should be stored individually. These companies offer military-grade protection against invasion, theft, fire and other natural threats for all the data stored in their facilities. Offsite data storage is the last phase of your data management. It is your final safety net.

Internal Classification.

All data has a mission critical status at some point of its lifecycle. Your IT people will have to classify your data during all phases of use. The idea behind a data cycle is that all data has different values at different moments in time. At the same time, it is inappropriate for most data not to be stored for the longest possible time. Classification of data value and importance is essential for setting up the data management cycle.

Physical Management.

Data needs to be managed on different media inside your own company. For example, your server is the central location for access and storage of your data. Your server, if located on your premises should be in a secure and locked location in your building. This includes protection from fire and water damage. You then should have backup of this data from your server in another location inside your premises. Each company should have several layers of data management and security before the final phase of offsite data storage.

People and Process Management.

There is no point having regulations and policies inside your company if your people are not following those policies. Compliance training, testing and surveillance of your data-management policies are crucial. People are the weakest link in any security procedure. You might even need to have those who work in your company to be checked by police if you are handling sensitive information. The requirements by a firm of lawyers are much higher than they were in the past, for example. Each time we see a breach of data security in business, it is often an employee or an ex-employee who is involved to cause that breach of security.

Data-management and security procedures for any company are becoming more standardised, and the best providers of offsite data management will provide consultative services to enhance your onsite procedures, policies, mediums and training of your people.

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{ 8 comments… read them below or add one }

Alan Tay August 8, 2011 at 15:32

Offsite data backup is commonly used for a Disaster Recovery strategy. Technology nowadays is very advanced and data storage is like one of the most important aspect in terms of security. Data loss is not tolerable anymore with the technology we have now.

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Jason Cecabin August 8, 2011 at 18:08

This post is great for helping people realize the importance of having all of their information backed up, offsite. We use a co-location that is in a different state then our headquarters. We are based in Miami, one major hurricane could take us and all of our info out. If that happened, we would still be up and running, and not lose any data because it is all backed up in a completely different state. This needs to be done by companies that don’t want one natural disaster to cause a whole bunch of financial and business disasters.

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Srivathsan August 9, 2011 at 15:10

Wow Covered almost all the tips, thanks for sharing this useful post, learned many things.
Srivathsan recently posted… Saving Screenshots from Samsung Exhibit Onto Your PC

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John August 9, 2011 at 17:53

Unfortunately there are still many businesses which do not put enough emphasis on data storage and data loss. (that is until it happens to them). But please make sure you choose the right company for your data back up as the information you are storing might be the most valuable asset of your business.

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Govind Gupta August 9, 2011 at 20:49

nyc..info…..it really helped me out…
thx for that blog it is very wonderful I cant imagine that thing .

Some times its a pain in the ass to read what blog owners wrote but this website is really user genial!

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Esther Plowers August 10, 2011 at 07:29

DATA Management is one of the most important thing and it should not be neglected. Data is the very existence of company and if it gets leaked out then problem will occur. The points are needed to get a good data management security

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Suhanesh August 14, 2011 at 22:41

I agree with Alan,

Data back got the important role in disaster recovery.I think Cloud backup will be a better option now a days with professional recovery tools .

Any way thanks for such useful articles
Suhanesh recently posted… Firefox 6 Permission Manager – Quick Guide

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Alan Smith October 3, 2011 at 07:16

Data back up is the most important think for every business and selection a good management for database is not an easy task.

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