Best Solutions to Export Gmail to Outlook PST

Best Solutions to Export Gmail to Outlook PST

Gmail is a free email service by Google and provides 15 GB of storage. It is the most popular brand all over the world for communication. The best thing about Gmail is that it is accessible on all types of devices having internet. It provides some additional features to its users, and that’s why Gmail has so many loyal customers. As data protection is a prime concern of every user nowadays, taking a backup of Gmail is a good move. If you are looking for solutions to backup Gmail emails to outlook, then you are in the right place. Here, we will provide the best Solutions to export Gmail to Outlook PST. But before that, let’s see some of the reasons to migrate Gmail data.

Advantages of Converting Gmail to Outlook

There are various reasons for users converting Gmail to Outlook. Following are the cases when users find alternatives to add Gmail to Outlook.

  • You can backup Gmail account by converting Gmail folders to PST format.
  • Protect your critical data from hackers attacks.
  • When your company is migrating to MS Outlook from Gmail, the best way is to convert Gmail folders to PST format.

We have discussed some factors to backup Gmail emails to outlook. Now we will see how to backup Gmail emails with attachments in the below context. We will learn two manual approaches and a professional technique in this article.

Methods to Convert Gmail to PST Manually

There are two techniques to migrate Gmail data. Both the techniques are efficient in converting Gmail to Outlook. You can use any of these manual methods as per your choice:

  1. Using POP/IMAP Settings
  2. Using Export/Import alternative

Now let’s see both the processes and their steps in detail in the below context.

Method 1 – Using POP/IMAP Settings

In the first method, we will create a Gmail profile in Outlook by using the POP/IMAP option. Follow the below steps to get better results.

  1. Open a Gmail Account on your PC.
  2. Click the gear icon and select See all settings. 
  3. Now go to Forwarding and POP/IMAP and then enable IMAP access.
  4. After that, tap on the Control Panel and choose the Mail option.
  5. In the pop-up window, press on show profiles and then tap on Add button.
  6. Provide the profile name to add an account and then hit Ok.
  7. Now opt for the Manual setup or additional server types and tap on the Next button.
  8. Select the POP or IMAP option in the next window and click next.
  9. Then submit the details asked and press on More Settings button.
  10. In the next window, enable the outgoing server.
  11. Now fill in the details in the advance tab: Incoming server(IMAP): 993, Outgoing server(SMTP): 467.
  12. Select the SSL option under Use the following type of encrypted connection.

You can perform the above steps Export Gmail to Outlook PST. However, if you find this method lengthy then you can try the next method given below.

Method 2 – Using Export/Import Alternative

In the second method, we will use the Import/ Export way approach to backup Gmail emails to outlook. So, the following are the steps of conversion through the second method.

  1. Launch Outlook on your system and log in using your Gmail account.
  2. Now click on the File tab and choose Open and Export.
  3. Click on Import/ Export to open Import/Export Wizard.
  4. Here, select Export to a file and hit the Next button.
  5. After that, opt for option Outlook data file (.pst) and again press on the Next tab.
  6. Select the folders you want to export and hit Next to proceed.
  7. At last, select the destination path for the PST file and click Finish.

Both the methods are efficient while trying to Export Gmail to Outlook PST. However, manual procedures are not free from imperfections. Let’s learn more about the drawbacks of manual methods in the below lines.


Many users face some issues while using Manual methods, especially novices. Following are the drawbacks of manual Methods.

  • Unable to export mail folder items other than emails.
  • You don’t get the option to select the folders and then export selected ones.
  • A novice user can get confused while performing the steps.
  • Manual steps take so much time.
  • Manual methods don’t guarantee complete backup and data safety.
  • Users might have to repeat the steps in some cases.
  • Manual procedures don’t provide a Date Filter.

In the Above context, we become familiar with some flaws of Manual methods. Now the question comes, Is there a much better technique to transfer Gmail contacts to outlook. Yes, the other alternative is a professional method, about which we will read in the successive context.

Approach to Add Gmail to Outlook Professionally

If you are looking for a quick solution to Export Gmail to Outlook PST, then Gmail Converter Tool is the software for you. The utility is easy to use even for a novice because of its interactive interface. It allows users to export Gmail to pst without Outlook. It also helps save Gmail data to different formats such as PST, MBOX, PDF, MSG, EML, HTML, EMLX, etc. the software can also migrate Gmail to Yahoo mail, IMAP, Hotmail, Thunderbird, Opera mail, Live Exchange, etc. Additionally, It also can restore deleted contacts from Gmail. Finally, we will review the whole write-up in a few lines.

To Sum Up

At last, let us revise all the learnings from the write-up and come up to a conclusion. The article discusses the reliable ways to Export Gmail to Outlook PST. We grab knowledge about two manual methods and their steps in brief. However, manual procedures have some limitations. Thus, we move towards the quick and easy  Professional technique. Lastly, I suggest you use a professional approach to ensure data safety. I hope you get the solution to your queries here.

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