Why Efficient Contract Management is Absolutely Vital to Procurement

by Klaus on January 17, 2020

in Articles

Businesses must effectively manage business relationships to thrive under modern market conditions. A crucial aspect of this is contract management, which can be coordinated using advanced contract management software.

Contract management is an emerging business initiative, where many technological solutions are surfacing to assist with the process. This exemplifies the importance of contract management, which is vital for the procurement process.

Neglecting a modern contract management approach makes it difficult to retain an advantage over competing companies. These have often factored out old-fashioned solutions in favor of integrated, scalable systems.

Why exactly is contract management so important to procurement? How can you benefit from adopting an efficient approach to contract management?

Let’s address why it’s so important by looking at some of the top advantages of leveraging a modern system:

Risk Reduction

Adhering to legal guidelines is a huge incentive for companies that wish to stay in business, where legal compliance is a priority for businesses of all shapes and sizes. Relevant parties must operate on the latest industry terms and conditions, which isn’t easy when you consider the changing nature of today’s business environments.

Leveraging a contract management system can improve compliance by 50% or more since software can effectively trace audit trails and deal with compliance monitoring in general. Better risk reduction via standardized processes will have a positive effect on procurement, where maverick buying will be discouraged when spending leverage increases.

Using contract management for procurement is a great way to reduce supply chain risks, where purchases are more valuable as a consequence. Contract management software is great for risk reduction in moments when you’re dealing with suppliers in high-risk zones. It helps to easily identify contracts of this nature, including managing regulation violations that can be nipped in the bud early on.

Increased Productivity

A contract management system tracks considerable volumes of data, which can be leveraged for better decision-making organization-wide. By effectively tracking important data and dates you’re more likely to secure a competitive edge.

You’ll also free up important human resources to focus on core business functions like procurement. Incorporating features like automated reminders and scheduling tools will encourage better productivity, to eliminate laborious processes which can lead to staff not being utilized to their full capacity.

Centralizing your documents has a positive effect on staff productivity, which will help you gain greater control and improve the efficiency of your operations. Securing new contracts is only half the battle, it’s the ability to manage agreements that ultimately defines your success.

Manage your contracts the right way and supplier relationships will improve, as you’ll be aligned to allocate spending more effectively. Modern software enables you to realize the correct amount of revenue for every contract, something which will have a positive effect on your company’s bottom line.

Financial Gain

Spend visibility is an overlooked component of contract management. Reduce your legal fees while eradicating unwanted renewals which can cost you when they’re not tracked properly.

It’s crucial to Link your sourcing and contracting requirements to retain a higher portion of your savings, where effective contract management means you’ll increase spend visibility. Procurement teams have reported staggering savings rates when this link is made, a staggering incentive to engage with contract management.

This is achieved because contract management software can help you secure the right suppliers at the right times and quantities for the right prices. This reduces sub-optimal procurement decisions, where maverick spending can creep into the equation.

You can suitably monitor all savings that are negotiated within a sourcing cycle by tracking rebates.

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