10 Best Cybersecurity Practices for Small Businesses

Like any other businesses, small businesses in Philadelphia are not immune to the growing threat of cyber attacks. Evidence suggests that small businesses are particularly vulnerable due to their limited resources for adequate protection against cyber threats. As the cyber landscape continues to evolve rapidly, it can be daunting for small businesses to know where to begin safeguarding their operations from cyber attacks. This is where managed IT services can play a crucial role.

Managed IT services providers offer comprehensive and proactive cybersecurity measures tailored to the specific needs of small businesses. Small businesses can access expert guidance and advanced technologies to enhance their cybersecurity posture by partnering with a reputable company providing managed IT services in Philadelphia. These measures may include regular security audits, threat monitoring and detection, patch management, employee training, and incident response planning.

By implementing proactive and strategic measures with the help of managed IT services, small businesses can effectively mitigate the risks posed by cyber-attacks. This includes protecting their valuable data and assets, ensuring their IT systems’ confidentiality, integrity, and availability, and maintaining the security and continuity of their operations in today’s digital age. With the support of managed IT services in Philadelphia, small businesses can stay ahead of evolving cyber threats and safeguard their business interests.

Cybersecurity Tips for Small Businesses

As a small business owner, it’s important to acknowledge the potential vulnerability to cyber attacks.

1. Train your employees

While the exact statistics may vary depending on the country and industry, it is undeniable that a significant proportion of data breaches are caused by insiders who either intentionally or inadvertently provide cybercriminals access to your networks.

There are various scenarios in which employee-initiated attacks can occur. For example, an employee may misplace a work tablet or inadvertently disclose login credentials. Employees can also fall victim to fraudulent emails, leading to the deployment of viruses or malware on your business’ network.

By providing comprehensive cybersecurity training to your employees and establishing robust policies, you can minimize the risk of insider-initiated cyber attacks and enhance the overall security posture of your business.

2. Carry out a risk assessment

You can create an actionable plan to close security holes by identifying and evaluating potential threats. Determine potential adversaries who might try to access your data without authorization and the possible means they’ll employ.

Once the risk assessment is complete and threats have been identified, utilize the information collected to develop or refine your security strategy. This ensures that your data is consistently protected to the best of your ability, mitigating potential security risks and safeguarding your business from cyber threats.

3. Deploy antivirus software

Choose trustworthy antivirus software to protect your devices from viruses, spyware, ransomware, and phishing attacks. In addition to offering strong protection, look for software with tools for cleaning infected devices and restoring them to their original state.

It’s crucial to update your antivirus software regularly to stay protected against the latest cyber threats and address any vulnerabilities. By ensuring your antivirus software is up-to-date, you can effectively mitigate potential risks and enhance the security of your devices, protecting your business from potential cyber-attacks.

4. Keep software updated

It’s essential to keep all the software used in your business operations up-to-date, not just antivirus software. Vendors frequently release updates to strengthen their software and address security vulnerabilities through patches. It’s essential to be proactive in updating all your software, including firmware for devices like Wi-Fi routers, which may require manual updates. Failure to install security patches leaves your router and connected devices vulnerable to cyber-attacks. By regularly updating your software, you can enhance the security of your business operations and reduce the risk of security breaches caused by outdated software.

5. Backup your files regularly

Backing up your company’s files is crucial in safeguarding your data against potential cyberattacks. In a data breach or deletion, your business operations could be severely impacted. It’s important to consider not only the data stored on laptops and cell phones but also the amount of data critical for your business to function.

To protect against data loss, utilize a backup program that automatically creates copies of your files and stores them in a secure location. Look for a backup program that offers scheduling or automation features so you don’t have to rely on manual backups. It’s also advisable to store copies of your backups offline to prevent them from being encrypted or rendered inaccessible in case of a ransomware attack.

Implementing a robust backup strategy can ensure the continuity of your business operations and provide protection against potential data loss due to cyberattacks.

6. Encrypt key information

Encryption is a proactive measure that considers the worst-case scenario. You must implement an encryption program to protect sensitive data such as credit card information and bank account details. Encryption transforms data into unreadable codes, ensuring its safety on the device.

By utilizing encryption, you can safeguard your business’s sensitive data and mitigate the risk of unauthorized access or data breaches, helping to ensure the confidentiality and integrity of your information.

7. Limit access to sensitive data

Reduce the number of people who have access to sensitive information to improve your company’s security. You can lessen the potential effects of a data breach and lower the danger of insider threats by limiting access to the absolute minimum.

Develop a clear plan that outlines the levels of access to specific information for each individual in your organization. This ensures that roles and responsibilities are well-defined and accountability is established. By clearly defining who has access to what data, you can maintain tighter control over your sensitive information and reduce the likelihood of unauthorized access or misuse.

By implementing proper access controls, you can better protect your business data and reduce the risk of internal security breaches.

8. Secure your Wi-Fi network

Consider upgrading your business’s wireless network security from WEP (Wired Equivalent Privacy) to a more advanced and secure option like WPA2 or later. While WEP, which was expected earlier, has known security vulnerabilities and is no longer considered safe.

Ensure that your business’s Wi-Fi network uses WPA2 or a more recent security protocol. Refrain from upgrading your wireless network security to protect your business from potential breaches.

In addition, take steps to protect your Wi-Fi network from hackers by changing the default name of your wireless access point or router, also known as the Service Set Identifier (SSID). Avoid using easily guessable SSID names and choose a complex Pre-shared Key (PSK) passphrase for added security. Regularly update your PSK passphrase to enhance the security of your Wi-Fi network further and protect against potential unauthorized access.

9. Use password managers

Bypassing or cracking password security measures is a significant threat. You need to utilize a password management tool to generate strong passwords. As solid and unique passwords for each device or account can quickly become challenging to remember, and typing them out every time can be time-consuming, password managers offer a convenient solution.

A password manager securely stores your passwords, automatically generating and storing unique usernames, passwords, and even security question answers required for logging into websites or apps. This eliminates the need for users to remember multiple passwords and allows them to access their password vault with just a single PIN or master password. Additionally, many password managers guide creating solid passwords and discourage using weak or reused passwords. Some even offer reminders to change passwords regularly, further enhancing password security practices within your business. A password management tool can streamline password management, improve security, and save time for your employees.

10. Use a firewall

A firewall is a crucial security measure for any business, as it protects both hardware and software, making it particularly beneficial for companies with their physical servers.

By implementing a firewall, you can safeguard your business’s network traffic, including inbound and outbound data. It acts as a barrier against hackers, preventing them from attacking your network and blocking access to specific websites. 


Strong cybersecurity practices are essential for small businesses to stay safe and secure. Regular monitoring, risk assessments, and ongoing training are crucial to maintaining a strong cybersecurity posture. By prioritizing cybersecurity and staying vigilant in identifying and mitigating potential vulnerabilities, small businesses can safeguard their digital assets and ensure their data and systems’ confidentiality, integrity, and availability. Remember, cybersecurity is an ongoing process that requires continuous effort and attention, and investing in robust cybersecurity measures is a wise investment in protecting the long-term success of your small business.