Lets agree it. As business people you have the habit of over complicating things that might annoy, specifically when it comes to running a project or a business. Whether its monitoring the project, inspecting quality, allocating work or just glancing through a to – do – list, teams and PMs usually complicate processes which are quite feasible to use. Now the easiest way to make things perfect is to put a work management software in place, find out where the time is being wasted, streamlining the work process, and find chances to enhance the workflow. So, how must you go about it?
This article is all about the simple process to manage teams and workflow without papers. And you might have read the title already. These steps will guide you to power up your productivity.
Analyzing The Current Workflow
You might think this a bit strange but most of the PMs or business owners don’t really know what and how much their work process. That is why the first and foremost step to streamline workflow is to list out the process and then do an in- depth analysis. You must know how each process in every department and division of your business works. The aim here is to find out how you are operating so far and what was the mistake you made. Communicate your employees, ask them for their feedback on every workflow and process that your business follows. Determine all aspects and document all details for the upcoming steps.
Tip – Make use of the Kanban boards in QuickScrum to enhance various work processes and curate more flexible workflows.
Identifying The Key Areas Of Focus
After determining the current work process, it’s time to search for opportunities to enhance. Keep your eyes open for any decreasing motivation, communication breakdown, unclear details. Analyze the elements that can or that might be affecting the effectiveness of your existing workflow and process. Fill in the gaps in between and make a better version of the work process. Ensure that your new and enhanced workflow has no gaps.
Breaking Down The Process
Breaking your work process into small and controllable steps. This is the next step and remember to make it simpler. Today, most of the businesses are caught up in the dependency and decision points within any allotted project as their work process might be too tough. Keep the process simple, break it down into easy steps and target towards the expected outcome.
Next, you will have to rank every process on the basis of its essentials. Remember to observe the complete list of processes you have and rank every process on the scale of one to ten. Being the most essential process and ten being the least important process. This will help you to track your workflow maintained properly but it will also guide you attain the best outcome at the end of every process.
Be little realistic, you need not carry out each process or task from your memory. You must lay out the steps included in the process that you will be tracking in order to get work done effectively. There is no need to be accepted just write down every step of your present workflow on a note pad. Do not assume anything without proof. Document all that is happening and ensure that things are working perfect as they must.
Automating The Workflow
Focus on guessing the most common business elements that are being used these days to track and manage the workflow. The answer is work management software solutions. It’s not a great deal that the methods of getting a project/tool delivered are liable to miscommunication and data errors. However, the exciting news is that there are loads of tools, applications and powerful software out there which also includes QuickSrum, Jira and more that are specifically crafted to help teams and businesses streamline the workflow and processes. These simple applications and tools provide advanced capabilities and features that make the complex business method simpler than ever.
Testing The New Workflow
The best to do is to analyze the effectiveness of your improved and new work flow and process is to test it. This can be done by evaluating how it responds to the workplace environment. For instance, you can consider applying for new workflow in forthcoming projects and check how every piece of your process works.
Accept To Adjust
Once the testing of the new workflow in the workplace environment is ready to make changes based on the results. New things might take time to implement, so be patient. Assess the effectiveness of every workflow process to ensure that all works clear. If you want to make some tweaks along the way, do it.
Putting The Workflow Into Play
Now, you have tested your new workflow and made the needed changes, there is no reason to delay its integrating any further. But make sure to explain all aspects of the new workflow to staffs before putting it into play.